Advancement Services Associate

    • Job Tracking ID: 512201-579736
    • Job Location: Hopkins, MN
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: July 20, 2017
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Position Overview:


The Advancement Services Associate is charged with supporting the data and business needs of the Advancement Office in order to maintain and strengthen our work with donors. Utilizing knowledge of gift accounting, donor relations, Raiser’s Edge, data systems structure and reporting paired with development experience, the successful Advancement Services Associate provides a key element supporting and advancing the work of all functions within Advancement as well as key leadership.



Essential Functions and Responsibilities:


  • Manage gift accounting with timeliness and accuracy to ensure timely acknowledgement of contributions and tributes, consistently meeting or exceeding established benchmarks and in accordance with school Gift Acceptance Policies and GAAP. Contributions may include cash, donor-advised funds, stock, family foundation grants, matching gifts, third-party (e.g., United Way, workplace giving, tributes and more through mail, online and e-solicitations).


  • Lead monthly and annual reconciliation with the Business Office.


  • Manage and perform standard querying for mailing lists, calling lists, email lists, directories/rosters, review lists, reports and more.


  • Manage and perform standard reporting for internal and external constituencies to help all functional areas with performance tracking, analysis and planning.


  • Execute global updates, changes or additions for appeals, invitations, actions, proposals and more in support of annual giving, major giving, prospect research, alumni and parent relations, stewardship, planned giving and campaign.


  • Assist in constructing Raiser’s Edge (RE) data structure with campaign, funds, appeals and packages, tables, etc. in collaboration with Advancement Services Manager and Information Support Services (ISS) department.


  • Manage and collaborate with fundraisers and the Business Office regarding outstanding pledges.


  • Assist with Raiser’s Edge (RE) training components, helping to increase and maintain baseline knowledge of RE across the department.


  • Receive and respond to donor inquiries with friendliness and efficiency; answer phone and direct calls as necessary.


  • Perform other related duties as required or assigned.

Experience and Skills:

Minimum Qualifications:





  • Bachelor’s degree

  • 2+ years of related experience and responsibilities with Raiser’s Edge database

  • Attention to detail, accuracy and appropriate thoroughness

  • Ability to manage concurrent projects, set priorities and follow through on both long-term and short-term projects and meet deadlines

  • Database skills

  • High level of proficiency in word processing, mail merges and spreadsheet work using Microsoft Office tools, particularly Excel and Word, as well as Google applications

  • Ability to maintain confidentiality and good judgment

  • Ability to take initiative and identify and incorporate process improvement and new technologies

  • Ability to work under pressure, respond to last-minute requests and display a willingness to acquire new skills and take on new projects





  • 2-4 years of experience within fundraising/development work in a not-for-profit organization.

  • Knowledge of GAAP and FASB guidelines and regulations



Physical Requirements/Working Conditions:


Working conditions include those typically associated with office work: prolonged sitting, prolonged computer usage, medium noise levels (e.g., sound of office equipment, conversations of co-workers)


While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and perform tasks such as computer keyboard use; talk; and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk and, rarely, to stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.