Job Description:
Recognized as one of the nation’s premier independent schools, The
Blake School provides an excellent education in a diverse and
supportive environment for over 1,300 PK-12 students on three unique
campuses in the Twin Cities metropolitan area.
Blake engages students with a dynamic, academically challenging
education in a community committed to pluralism and a common set of
values. Students pursue an integrated program of academic, artistic
and athletic activities, preparing for college, lifelong learning and
purposeful lives as community and global citizens.
Blake believes that a diverse society enriches all individuals and
communities. Diversity of race, ethnicity, national origin, geography,
religion, gender, affectional or sexual orientation, age, physical
ability, and marital, parental or economic status forms the fabric of
our society. As a result, Blake actively seeks employees who value and
contribute to the fullness of a diverse community within the context
of its mission.
The ideal candidate will be inspired by Blake’s mission, values and
commitment to pluralism, and be proud to join an institution which
has, for 100+ years, produced thoughtful, well-prepared graduates who
contribute leadership and service across professions and communities
nationally and internationally.
Position Overview:
The Advancement Services Manager maintains an effective database
structure and ensures the use of good data. The manager utilizes best
practices for data integrity and gift processing and makes sure data
outputs (e.g. queries, reports, analysis) are effective and
donor-centered. The manager reports to the chief advancement officer
and works collaboratively with all areas of advancement. The manager
functions as a department technology leader, effective problem solver,
enthusiastic systems thinker and knowledgeable steward of constituent
records and data compliance.
Essential Functions and Responsibilities:
Provide leadership of Blake’s development database to department
colleagues and serve as an expert user.
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Manage an effective system for advising on and fulfilling data
requests (e.g. reports, queries, lists and analysis) in support of
functional activities
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Lead and ensure the accurate and ethical management of all
constituent information
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Maintain and monitor the security of data, including managing
database application access and privileges as well as
implementing and enforcing data security policies
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Conduct audit processes and maintain data integrity across the
database, including the development of measures to ensure
integrity and timeliness
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Model best practices in data management (e.g. imports, exports,
updates) to maintain clean data
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Develop, update, and maintain data entry policies &
procedures for the database and recommend updates and
improvements as needed
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Liaise with the school’s Information Support Services department
to successfully utilize and manage data information to support
Advancement work and to ensure consistent reporting capabilities
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Serve as the development database administrator with respect to
system upgrades, imports, exports and digital subscriptions
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Provide data-oriented support and training on systems,
procedures, best practices, reporting, and data analysis to
maximize the use of the fundraising platforms, including new
staff- and ongoing-training
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Compile giving and engagement data as needed for annual reporting
to associations including NAIS and INDEX schools
Lead gift processing:
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Enter information into the database, including gifts, pledges,
matching gifts and biographical information with a high level of
accuracy and generate and submit daily reports
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Manage all online giving platforms, including processing
recurring credit card and payroll deduction installment payments
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Generate letters of acknowledgment and annual year-end giving
statements to selected donors
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Manage and maintain schedule for pledge reminders
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Partner with Business Office to reconcile gift transactions,
close books at end of month and fiscal year and ensure gift
handling and gift processing compliance while maintaining filing
system for gift records and associated correspondence or documentation
Work closely with prospect research/prospect management colleague in
support of data reporting, screening, modeling and analysis.
Collaborate with the Communications department for exchange of data
related to class notes and births/deaths for magazine and publications.
Serve as lead IA representative in database user groups and other
Advancement Services user groups.
Support the Chief Advancement Officer with other tasks as needed
