Construction Project Coordinator

Job Description:

Position Overview:

The Construction Project Coordinator is a 12-18 month position that would support the Capital Projects Manager with day-to-day support of key capital projects including our maintenance facility, Early Learning Center, Upper Elementary conversion and closure of our Highcroft campus.

An ideal candidate would have a minimum of 1-3 years project coordination/management experience and is looking to build their resume with a variety of project management experience. Strengths would include strong organizational skills, attention to detail, effective verbal and written communication, the ability to work independently and prioritize effectively with limited direction.

A detail oriented, driven, self-starter who is flexible to handle multiple tasks simultaneously and who is energized by a variety of daily/weekly tasks coupled with specialty project work would enjoy this role.

Essential Functions and Responsibilities:

Responsibilities include, but are not limited to:

• Responsible for coordination of internal project meetings for each project phase, including scheduling, agenda support, note taking and tracking of follow-up items

• Work with Capital Projects Manager to coordinate project logistics details including but not limited to:

• FF&E selection, ordering and installation (to include punch list process)

• Support the progress of signage design, selection, proofs, ordering and installation (to include punch list process)

• Coordinate details related to purging, packing and moving logistics for three facilities

• Organization of Assets/Inventory Data Tracking information and processes

• Work with Capital Projects Manager on project communication, updates, google form creation and tracking

• Support Soft Cost tracking and anticipated soft cost expenses

• Track/manage project items that are owner responsibilities (PPRRSM/Operations projects completed in conjunction with project work)

• Work closely with project interns and admins to ensure follow-up on specific project details items

• Organization/filing of project meeting notes and information

• Track owner visibility of punch-list items and support follow-up and completion process

• Developing a system of post-project tracking of warranty items; enter into maintenance request and preventative maintenance systems

• Ensure all project related details are uploaded into Preventative Maintenance & Controls Systems

• Receive and deliver equipment, supplies and packages as required

• Other related duties as assigned by the Capital Projects Manager. The listing of the position duties/responsibilities is not necessarily inclusive for this position. Omission of specific duties does not preclude assignment of other duties if such duties are a logical assignment to the position.

Experience and Skills:

Minimum Qualifications:

An ideal candidate would have a minimum of 1-3 years project coordination/management experience and is looking to build their resume with a variety of project management experience. Strengths would include strong organizational skills, attention to detail, effective verbal and written communication, the ability to work independently and prioritize effectively with limited direction.

Required:

• Proficient in Google Suite and/or Microsoft Office Suite

• Ability to be flexible and a team player

• Strong communications skills with internal and external partners

• Must be able to adapt to all working conditions and meet all physical requirements listed below

• Must be a detail oriented, driven, self-starter who is flexible to handle multiple tasks simultaneously and who is energized by a variety of daily/weekly tasks coupled with specialty project work would enjoy this role.

Preferred:

• Previous project coordination experience, could include college-based project coordination

• Previous operations and/or construction project coordination experience

Working Conditions:

• May be subject to being on-call; carry a cell phone or two-way device

• May work with hazardous materials; must follow all OSHA & Safe Schools guidelines

• Schedule may change based on the needs of the school and projects

• Work longer hours than scheduled to complete/perform scheduled or emergency functions and events, as necessary

• Required to work under adverse weather conditions and varying temperatures, assisting with exterior maintenance year round

Physical Requirements:

• Must be able to work safely and follow all OSHA required, Blake and vendor safety guidelines

• Involves a great deal of walking

• Must possess normal vision, hearing and physical dexterity

• Will be required to do own laboring, lift up to 40 pounds safely, and be able to transport equipment, including carts which may carry 400 pounds

Team Participation:

• Participate as a contributing member of the Buildings & Grounds Team, attending team meetings, trainings and community events

• As appropriate, give input for ways to improve procedures and policies currently in use to ensure business is conducted in a safe, responsible manner

• Willing to assist in other areas and with other tasks not defined in position description

Disclaimer:

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.