Job Description:
This role resides within The Business Office (TBO), and is
responsible for managing student billing, third party billing, and
accounts receivable functions for the school. The individual in this
role will:
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Work with the Admissions office to ensure accurate processing of
charges, credits, and payments related to student tuition, fees,
and financial aid, as well as updating of student financial records.
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Work with several other areas of the school for billing of
incidental charges, including transportation, extended day,
athletics, and other co-curricular fees.
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Work with various departments that use other forms of billing
systems, including debate, ice arena, and the summer programs team.
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Work with TBO to complete accounting functions related to the
transactions, including creating and posting journal entries,
completing account reconciliations, etc.
Essential Functions and Responsibilities:
Student Billing
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Partner with the Admissions office during the contract creation
process to ensure all critical data points are included in the
process to facilitate accurate and efficient billing
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After contracts are created, review billing accounts for accuracy
related to tuition, financial aid, student accident + tuition
refund insurance, and other fees, adjusting accounts as needed
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Throughout the year, post additional charges and corresponding
financial aid to the billing accounts as directed (e.g.,
transportation, extended day, after school programs, athletics
charges, late fees, etc.)
Accounts Receivable Balance Followup
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Review reporting for delinquent accounts; contact families as
needed to answer questions and provide information about the
account balance to facilitate the collection of amounts due
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Provide financial counseling regarding payment options and
payment plans with authority to negotiate special arrangements if
required. Direct complicated or escalated situations to the
Director of Finance
Miscellaneous Accounts Receivable
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Partner with various teams to manage other Accounts Receivable
systems and balances, including Ice Arena, Debate, Athletics,
Summer Programs, etc.
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Review and reconcile Agency Accounts. Partner with owners to
address balances
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Complete entries for intercompany charges (e.g., Bearwear,
athletics, catering, transportation, etc.)
Accounting
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Record journal entries to the general ledger for Accounts
Receivable transactions
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Audit student accounts and non-student receivables and related
revenue accounts to resolve discrepancies and ensure accuracy
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Complete account reconciliations for Accounts Receivable related
general ledger accounts, as well as other accounts as needed
Additional Duties and Responsibilities:
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Assist with annual audits, providing information and answering
questions as needed
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Identify and implement process improvements
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Document and/or update procedures as necessary
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Train as a backup for other roles within the team, which could
include Accounts Payable, general accounting, and payroll
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Perform related duties and responsibilities as assigned
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Support Blake’s mission, vision, and values and deep
Commitment to Pluralism & Identity